Email Archiving

Introduction

Email archiving is a stand-alone IT application that integrates with an enterprise email server, such as Microsoft Exchange or Lotus Domino. It provides a systematic approach to saving and protecting the data contained in email messages, so that it can be access quickly at a later date.

With the rapid growth in email traffic accounting for a significant share of all the unstructured data being generated by organizations, the decision to implement an email archiving solution today reflects a number of major corporate priorities, including the need to protect mission critical data, to retain records for regulatory compliance or litigation; and also to reduce the load being placed on the organization's existing email server.

In short, deploying a robust email archiving system that can effectively and securely store, index, categorize and retrieve relevant data is now becoming a corporate necessity and not a luxury.

Customer Requirements

Organizations that have elected to deploy an email archiving solution typically highlight three key requirements of the technology:

• Ensure that every piece of information flowing in and out of the organization complies with all relevant regulatory standards.
• Provide complete visibility of every piece of information being transferred - including attachments.
• Facilitate super-fast and easy access to the archive; with the ability to search, find, restore, analyze and use the information within the archive.

The Solution

ISYS Integration Kit (using our Document Filters analytics technology) provides email archiving vendors with a highly sophisticated, embeddable component for high-performance email indexing and retrieval. More specifically, Integration Kit offers:

• Fast indexing to process entire volumes (even petabytes) of data, in just a few seconds.
• Super-fast indexing, search and retrieval, but with a small footprint.
• Centrally administered archiving solution.
• User and administrator searches can be executed from any device, anywhere - even via mobile PDAs, iPhone, iPad and BlackBerry.
• Extensive reporting of activity against the archive.
• Search results presented with speed and complete accuracy.

This means that users spend less time searching for critical information, and retain full control over data flows to meet increasingly strict compliance measures.

Partner Example

EMC embeds Integration Kit within its highly successful SourceOne email archiving solution. As a result, SourceOne is able to extract text, metadata and attachments from live emails; and create indexes partitioned by monthly time intervals. This facilitates date-ranged searches to be undertaken very easily and the removal of expired content.

With some EMC customers needing to index more than 20,000 email boxes every night (where some of the indexes approach the size of Google), ISYS has enabled EMC to deliver a class-leading product that can deal with any type of email archiving challenge.

The diagram below provides an overview of how the technology works in practice.

For more information on how ISYS can drive Email Archiving solutions, download the EMC SourceOne case example.